Spring Commencement 2016
Friday, June 16, 2017
UC DAVIS PAVILION
This page reflects the previous Spring Commencement dates and information. Current information will be updated soon.
INFORMATION & POLICIES
By registering for commencement and receiving your tickets, you and your guests are agreeing to the information and policies listed below. Please share these policies with your guests.
STUDENTS - DON’T FORGET:
- Rent your cap & gown from the UC Davis bookstore website (http://ucdavisstores.com).
Pick-ups are: Wednesday, May 25: 9am – 6pm, Thursday, May 26: 9am – 6pm, Friday, May 27, 9am – 1pm at the ARC Pavilion
May 28-June 9, 9am – 4pm at the ARC Lobby
June 10-12, available at the UC Davis Stores-Pro Shop during store hours.
- If you have limited mobility or special needs, please contact email@example.com to make arrangements for crossing or accessing the stage (for guests with special needs read below).
STUDENTS – THE MORNING OF:
We recommend business casual attire at the ceremony. For your safety and comfort, please wear low-heeled shoes. You will be standing in the grass on Hutchinson field for 45 minutes and will walk in the procession for another 20 minutes.
STUDENTS & GUESTS – PARKING:
Parking permits are NOT required on commencement day. Parking is free and available in the West Entry Parking Structure and several lots near the Pavilion. Traffic officers and signs will direct you and your guests.
Lot 25A, closest to the Pavilion, is available for those with a California state-issued handicapped placard or a UC Davis Commencement Special Parking Permit (to access, stay in the right hand lane upon entering Lot 25). Golf carts will patrol to pick up those who have difficulty walking long distances and transport them to the nearest Concourse level entrance. (Maps are available under the header “Parking” under General Information at http://commencement.ucdavis.edu.)
GUESTS – WHEN YOU ARRIVE:
Doors will open one hour prior to the ceremony (8 a.m.). Guests may enter the Pavilion at the Northeast, Southeast and Southwest Concourse level entrances. The Northeast entrance will be designated for mobility-impaired guests. The ceremony is approximately 2 hours long.
Guests are subject to search for inappropriate items before entering the Pavilion.
- No animals except assistance dogs are allowed in the Pavilion.
- Tripods will NOT be allowed in the Pavilion.
- Balloons and any other large gift items will be checked into a holding room and you may pick them up after the ceremony concludes. It is recommended that you leave such items at home or in your vehicle.
- Other inappropriate or distracting items (such as noisemakers) will be confiscated at the door and during the ceremony.
Flowers may be ordered ahead of time and picked up on-site on the day of commencement by visiting http://www.graduationdayflowers.com.
Graduate T-shirts sales will be outside near the Northeast entrance.
UC Davis merchandise sales will be inside the ARC lobby and Proshop.
Families and Friends may purchase the commemorative Commencement on the day of the ceremony! Program sales will be located at the ARC Pro Shop or inside the Pavilion in the North West Concourse level, Cost is $10.00. Graduates will receive a complimentary program at the ceremony on their chair.
For guests with limited mobility, plan to arrive early to ensure your party can sit together in a convenient location. Enter at the Northeast Concourse level. We also suggest that you bring a wheelchair if someone in your party cannot negotiate stairs or steep inclines. Please note that the university is unable to provide wheelchairs. Limited seating is available for wheelchairs and one companion in designated areas on the upper level of the building. Additionally, there will be limited handicapped seating in designated areas. All other guests must be seated in general guest seating. We will have staff at the Northeast entrance who can help you locate these areas.
STUDENTS – WHEN TO ARRIVE & WHERE TO ASSEMBLE:
When you arrive please make your way to Hutchinson field on the south side of the Pavilion. Please check in at the Marching Order registration tables. You will receive pre-printed cards with a barcode. Please arrive one hour before the ceremony to ensure time to check in and line up and be seated with your classmates. You will be grouped by majors so locate your major when you arrive. Late arrive will be seated in the back and can join their major when they begin crossing the stage. No exceptions so please be on time.
The line-up area is for graduates ONLY. Please direct your guests directly to the Pavilion. Restrooms are not available until the Pavilion doors open. If you need to use the bathroom before 8am direct your guests to the ARC gym or ARC ballroom areas.
You will check in at the March Order Registration Table and you will receive a preprinted card with your name on it. This name card serves two purposes – how to announce & pronounce your name as you cross the stage; and where to send your photograph proofs after the ceremony. The barcode is specific to your name. This barcode will be scanned before you cross the stage and will display your name on the Jumbo Tron. Please pick up this card under the tent in the lineup area from the table that corresponds with your last name no later than 20 minutes to the start of your ceremony.
Late arrivals should line up with their major and once seated inside, can pick up their card in the Southwest tunnel. For those arriving after the processional, you will be seated in the back and can join your major on stage when called.
STUDENTS – PROCESSIONAL & CEREMONY PROTOCOL:
Staff ushers will escort graduates to the floor of the hall and to their seats. All graduates are subject to search for inappropriate items and gowns should remain unzipped for security checks before entering the Pavilion. Inappropriate items (such as noisemakers, tortillas, inflatable balls or any projectiles) will also be confiscated.
Please remain standing while the faculty and stage party enter and during the National Anthem.
After welcoming remarks and speeches, staff will escort students to the stage. Grad Images will take a posed photo of each graduate before crossing the stage, as well as a candid photo while receiving the certificate of participation. No actual diplomas will be given at the ceremony. (Wear the tassel away from the audience when you are crossing the stage so your face will be clearly visible to the photographer.) You will hand your name card to the reader on stage as you enter the stage. You will then walk across the stage to receive your certificate and exit the stage to receive your alumni pin. Once all graduates have been presented, the recession will begin first with the stage party, then the faculty, followed by the new graduates.
GradImages® is the official photographer for Commencement. Your proofs will be available after the ceremony. To view your proofs online, please visit www.gradimages.com. Pictures may be ordered online, by phone, or by mail.
Pre-register at www.gradimages.com, and click on the Pre-Event Registration at the bottom of the page. This provides them with the most correct and up-to-date contact information and ensures the delivery of your graduation proofs in a timely manner. You may register your email and up to 6 emails of loved ones who would like to share in your accomplishment by viewing and ordering photos.
GUESTS –CEREMONY PROTOCOL:
Photos taken by guests will be permitted from their seats or from the designated photo areas available during the ceremony.
STUDENTS - UPON LEAVING COMMENCEMENT:
Return gowns to the designated area in the ARC Plaza (outside near Starbucks) immediately after the ceremony.
STUDENTS – BEHAVIOR AT COMMENCEMENT
UC Dave regalia is mandatory for graduates and the university reserves the right to refuse admission to students who do not comply with this requirement.
Any student perceived as being under the influence of alcohol or drugs may be detained or removed from the ceremony by staff and/or security for further investigation.
University policy prohibits the unlawful use, sale, distribution, dispensing, or possession of alcohol or of controlled substances by students on University premises and official University functions. Students shall not use illegal substances or abuse legal substances in a manner that impairs scholarly activities or student life. (Adapted from UCD P&P Manual Chapter 380, Section 18) Students violating this policy may be excluded from privileges and activities when there is reasonable cause to believe that their conduct 1) threatens the safety of themselves and others on University property or at University functions; and/or 2) disrupts the orderly operation of the campus. (Adapted from UC Board of Regents Policy on Student Conduct & Discipline)
STUDENTS & GUESTS – TICKETS & ATTENDANCE
Tickets are given out based on the venue’s capacity deemed by the Fire Marshal. Any student who is found selling tickets or in possession of counterfeit tickets will be dismissed from commencement and reported to Student Judicial Affairs. Any guest who is found selling tickets or in possession of counterfeit tickets at commencement will lose their privilege of admittance to the venue. Children under 2 years old do not need a ticket.
We ask that all graduates remain seated throughout the duration of the ceremony and that guests do not encourage their graduates to leave prior to the conclusion of the ceremony. We understand that the ceremony can be lengthy, but every single graduate has deserved the right to be celebrated. It is disrespectful to other graduates and their guests, as well as to the staff and University administration who have worked very hard in making commencement a special occasion, to have graduates and their guests leave early.
STUDENTS & GUESTS – SECURITY
UC Davis makes a special effort to ensure that our commencement is a memorable and enjoyable occasion for everyone involved. Students, parents, faculty and alumni have indicated their wish to have commencement conducted in an appropriately ceremonial atmosphere, and we ask for the cooperation of you and your guests.
Program Booklet Disclaimer
Graduates will receive one free program on their chair. All additional programs will need to be purchased for $10 so remember to take your complementary program with you when you leave.
Graduates names will appear in the Commencement Ceremony Program if you meet one or both conditions:
1. You graduated in March 2016 or will graduate in June 2016.
2. You registered to participate in Commencement by the given deadline.
The final list of candidates are compiled from information available to the Office of University Relations and the Office of the University Registrar by the appropriate graduation filing deadlines and the program should not be regarded as conclusive evidence of graduation, honors or academic standing. Degrees will be awarded following certification by the chancellor, Davis Division of the Academic Senate and Office of the University Registrar that all degree requirements have been satisfied.
In the event that commencement activities have to be cancelled, rescheduled or postponed due to circumstances beyond the university’s control, UC Davis cannot be held responsible for any costs incurred by the said cancellations, rescheduling or postponement.
#UCDAVIS2016 FOR UP TO DATE COMMENCEMENT INFORMATION:
More information about upcoming commencement ceremonies is available at the UC Davis Commencement Ceremonies web site.